KOP Consultancy Company Limited (“us”, “we” or “our”) is committed to protecting your personal data privacy in accordance with the Personal Data (Privacy) Ordinance (Chapter 486 of the Laws of Hong Kong SAR) (the “Ordinance”).
We shall ensure strict compliance by our staff with this Personal Information Collection Statement and with our Privacy Statement. Please read the following carefully to understand our policy on collection of personal information.
In the course of using our services or our website, you may be asked to provide us with your personal data for the purposes specified in the section “Purposes of Collecting Personal Data”.
You are not obliged to provide us with your personal data. However, we may not be able to provide the services you have requested if you do not.
We may also generate and compile information about you. Personal information that you provide and all information compiled by us about you is collectively referred to as “Personal Data”.
The type of data that may be collected by us is as follows:
Personal information, including name, gender, age, nationality, family status, business title, company name and company address, contact information (including but not limited to telephone numbers, mailing addresses, email addresses, fax numbers, social media account names and other instant messaging account identification names/numbers);
The particulars of registered status with any of our subsidiaries, associated companies, and/or business associates;
Non-personally identifiable information that you may choose to share, including hobbies, personal preferences, comments and responses to promotional offers and surveys, demographic data such as income range, means of transportation used to attend our premises and car ownership; and/or
(for users of our websites) cookies and IP address.
Purposes of Collecting Personal Data
The purposes for which your Personal Data may be used are as follows:
to send you marketing materials and promote services and products to you (with your consent as obtained in accordance with the section “Use and Transfer of Personal Data in Direct Marketing” below);
to supply you with products and services, including reservation services and online services via our websites relating to our portfolios of properties;
to verify your identity in connection with any of the services, products and/or facilities that we may supply to you including payment for those services and products;
to communicate with you by email, mail, fax, phone or other means, including contacting you regarding redemption of shopping/dining privileges or offers and responding to your enquiries;
to conduct research to better understand your shopping, dining and spending preferences, interests, experiences and/or habits, including for the purpose of designing new and/or enhancing existing services, products and activities;
to operate and administer any membership clubs, loyalty programmes and reward programmes;
to make disclosure when required by law, regulation, or court order of any jurisdiction, and/or as requested by any government, regulatory or law enforcement authority or administrative organisation, which may be within or outside The Hong Kong Special Administrative Region of the People’s Republic of China (“Hong Kong”);
to establish legal claims or defences, obtain legal advice, and/or exercise, defend and/or protect the rights or properties of any member of our Group, including identifying, contacting or bringing legal action against any person who may be causing interference with such rights or properties (whether intentionally or otherwise) or where any other person could be harmed or property of any other person could be damaged by such interfering activities;
to share Personal Data with any of KOP Consultancy Company Limited, its affiliates and companies under our respective control or management (“Company”) in connection with any of the above purposes and/or any of the services, products and/or facilities that any member of our Company may offer or supply to you from time to time; and/or
any other incidental or associated purposes relating to the above, or any other purpose to which you may from time to time agree.
Disclosure and Transfer of Personal Data
Personal Data held by us will be kept confidential but we may provide or transfer the Personal Data to:
any member of our Company;
any agent, contractor or third party who provides administrative, marketing and research, data processing, telemarketing, telecommunications, payment, computer or other services to us and/or our Group and who has a duty of confidentiality to the same;
other business partners (e.g. loyalty program operators/other companies involved in providing customer services);
credit reference agencies, credit, debit and/or charge card companies and/or banks;
any person to whom our Group is under an obligation to make disclosure under the requirements of any law binding on our Group or for the purposes of any guidelines issued by regulatory or other authorities with which our Group is expected to comply; and
any person under a duty of confidentiality to us (including our accountants, legal advisors or other professional advisors).
We may transfer your Personal Data to the above parties outside Hong Kong for the purposes mentioned above.
Use and Transfer of Personal Data in Direct Marketing
From time to time with your consent, we and any of the Permitted Classes of Persons (as defined below) intend(s) to market or promote goods, services, facilities, activities or promotions within the Classes of Marketing Subjects (as defined below) to you.
We may not use or provide your Personal Data for direct marketing purposes without your written consent (which we will seek to obtain at Personal Data collection points either in data collection forms or on our website).
If you provide your consent to receive direct marketing, this may be sent to you via phone, email, fax or other means.
We intend to:
use your name and contact information to market and promote the following categories of goods or services: NGO consultancy services, digital marketing classes, communication advisory services (“Classes of Marketing Subjects”) whether such goods and services are provided by our Company or associated entities.provide your name and contact details to providers of any of the Classes of Marketing Subjects within and outside our Group (the “Permitted Class of Persons”) so that they may send you direct marketing.
You may write to our contact at the address below or contact us via the contact information provided in our marketing materials to opt out of direct marketing from us or the Permitted Class of Persons at any time. We will never transfer your Personal Data for gain.
Retention of Personal Data
We will only keep your Personal Data for as long as necessary to fulfil the purpose for which the Personal Data was collected. Personal Data which is no longer required will be destroyed.
Security of Personal Data
We will take appropriate measures to ensure that your Personal Data is properly protected. However, there is no security guarantee for any data transmission over the internet and you transmit all such data at your own risk. Once we receive your transmission, only our authorized employees or contractors will be able to access your Personal Data.
Links on our website may link to websites maintained by other third parties. These third parties may have their own privacy policies and practices which might not be bound by this Personal Information Collection Statement. We make no representation or warranty regarding the accuracy, timeliness, suitability or any other aspect of the information and content on such websites. Access to and use of such other websites is at your own risk and subject to the terms and conditions applicable to such websites.
Web Logs / Cookies
When you visit our website, we shall make a record of your visit only for preparing general statistics on the usage of our website to improve the effectiveness of our marketing and promotional activities. Unless we specifically indicate to you that we intend to collect your Personal Data and require you to check a box to agree to such collection, we do not collect any Personal Data from you during your browsing of our website.
We shall also place a cookie in your browser. A cookie is a small file which contains anonymous information about your preferences and navigation pattern in particular sites, including your IP (internet protocol) address, browser type and the city-level location of your internet service provider, thus enabling website owners to provide more useful features for their users. The data collected by means of “cookies” will not be disclosed to any third parties except to any member of our Group or the agents of our Group, will not be combined with any other information, and will only be used to provide troubleshooting services.
If you wish to disable the cookies, you may do so by changing the setting of your browser. However, in that event, you may not be able to make full use of our website.
Access to and Correction of Personal Data
Pursuant to the Ordinance, you have the right to request access to and correction of your Personal Data held by us. Such enquiries or requests should be addressed to:
Data Protection Officer
KOP Consultancy Company Limited
Address: 12/F, Wing On Kowloon Centre, 345 Nathan Road, Jordan, Hong Kong
In case of any discrepancy between the different language versions in respect of any part or all of this Personal Information Collection Statement, the English version shall prevail.
We reserve the right to review, edit, vary or change this Personal Information Collection Statement at our sole discretion and without prior notice. If any amended version of the Personal Information Collection Statement results in any changes to the way we handle your Personal Data that require your consent, we will bring the amended Personal Information Collection Statement to your attention.